Privacy Policy

Dear visitor,

thank you for visiting our websites! We appreciate your interest in the University of Tübingen. We regret having to inform you that the following English language privacy policy is not legally binding and has been created for your convenience only. We apologize for any inconveniences caused and refer to the legally binding German version available on this site.

This privacy policy shall inform you about the processing of your personal data (hereinafter referred to as "data") resulting from visiting our website or using functions thereon.

We kindly ask you to read this privacy policy carefully before continuing to visit our website or using the functions available on the website. By visiting our website you agree to the processing and use of your data as described below.

Our privacy policy is only valid for our websites and not applicable to websites of third parties.

Data protection and data security

The protection of your privacy is very important to us. To protect your data, the University of Tübingen has taken a variety of technical and organizational measures to effectively prevent unauthorized access and disclosure, manipulation, loss and unauthorized deletion.

The measures we take are subject to constant reviews and updates. We are bound by legal requirements, and strive to follow best practice approaches and technical developments.

In the text below, we will inform you about the type, extent and purpose of the collection, processing and use of your data by the University of Tübingen, insofar as this results from the visit or use of the functions of our websites.

Responsible for this privacy policy and this website:

Methoden der Medizininformatik
Prof. Dr. Nico Pfeifer
Sand 14
72076 Tübingen
E-Mail: nico.pfeifer[at]uni-tuebingen.de
Phone: +49 7071 29-70442

Responsible officer for data protection:

Datenschutzbeauftragter
Geschwister-Scholl-Platz
72074 Tübingen
E-Mail: datenschutz[at]uni-tuebingen.de
Phone: +49 70 71 29-0

Scope of data collection, processing and use

In principle, we pursue the goal of limiting the collection, processing and use of personal data during your visit to our websites to the minimum necessary. Usually, we only collect the data from you that we absolutely need for the fulfilment of the purpose of the website.

We also do not knowingly collect personal data from minors (= persons under 18 years of age). In cases where we determine that personal data was provided to us by minors, we delete this data immediately. We recommend that parents or guardians pay attention to the Internet activities of minors in their care.

Personal Information

According to Art. 4 (General Data Protection Regulation (GDPR,  DSGVO in German), personal data refers to all information relating to an identified or identifiable natural person. This includes, for example, information such as first and last name, address, e-mail address, telephone or mobile phone number, but usually also the IP address.

Purpose of data processing

If you provide us with your personal data voluntarily for the purposes listed below, we process and use this data exclusively for the purposes for which you have provided us with your data. This currently includes the following purposes:

Portals and platforms for data exchange

If you have provided us with your data on portals or platforms accessible via our websites or make them available for retrieval, we process and use the data provided by you exclusively for the purposes for which you provided the data to us. We would like to point out that if the portals or platforms are operated by external website providers, different privacy policies may apply than on our websites. Please inform yourself in advance and also refer to the point "Linked Websites" in this privacy policy.

Cookies

We use "cookies" on our websites. Cookies are small text files saved on the device from which you accessed our website.

We use both persistent cookies and temporary cookies (so-called "session cookies"). Persistent cookies can be stored on your device for a few seconds to several years. Temporary cookies are automatically deleted as soon as you close your browser or end the session.

Cookies support us in

If you do not want cookies to be stored on your device, you can change in the setting of your browser so that it informs you about the placement of cookies or does not accept them. You can also decide whether you want to accept or block only a few or all categories of cookies. You can find further information on the handling of cookies under the section help in your browser.

By blocking cookies used by us, we would like to inform you that you may not be able to use certain functions of our website or perhaps to a limited extent only.

Linked Websites

Our websites contain links to external websites. We have no influence on the contents of these websites and therefore accept no responsibility or liability for the admissibility, correctness, presentation and completeness of the contents published or displayed or accessible thereon.

We hereby inform you that when you access these external websites, your IP address may be recorded by the relevant website operator.

When leaving our websites, we recommend that you check the data protection declaration of the external web page operators before loading these websites or using functions thereon.

Transmission or forwarding of your data

A transmission to third parties or a passing on to our business partners of your data collected, processed or used by us does not take place without your express consent, unless it:

Data transmission abroad

Due to our activities, it is not necessary to transfer your data to offices in countries outside the European Union and is therefore not currently taking place.

Right to information

According to Art. 15 GDPR (DSGVO in German), visitors of our websites have the right to obtain information about their personal data processed in our company at any time and free of charge upon request. The scope of the information arises from Art. 15 GDPR (DSGVO in German).

Please send your request for information by e-mail to mm-server[at]inf.uni-tuebingen.de or by post to Methoden der Medizininformatik, Prof. Dr. Nico Pfeifer, Sand 14, 72076 Tübingen, Germany.

Right to correct your data

According to Art. 16 GDPR (DSGVO in German), you have the right to request the correction or completion of incorrect or incomplete data. We will review such requests and take the necessary measures in justified cases.

Right to delete and block your data

In accordance with Art. 17 GDPR (DSGVO in German),you have the right to have your data deleted.

The data that we have stored will be destroyed or deleted in accordance with data protection regulations if

We hereby notify you that a complete deletion will only take place after the expiry of the corresponding periods stemming from regulations in tax and commercial law. Until the expiry of these deadlines and until final deletion, your data will be blocked accordingly and will not be processed further.

Right to restrict data processing

In accordance with Art. 18 GDPR (DSGVO in German), you have the right to request the restriction of the processing of your data in the cases and to the extent specified in Art. 18 GDPR (DSGVO in German). We will review such requests and take the necessary measures in justified cases.

Right to data transferability

In accordance with Art. 20 GDPR (DSGVO in German), you have the right to receive your processed data in a structured, common and machine-readable format. At your express request, we will transmit your data to the bodies clearly designated by you, insofar as we are technically able to do so and this is permitted under data protection law.

Right of revocation and objection

You have the right to revoke your consent to the collection, processing and use of your data free of charge at any time and without stating reasons or to object to the processing of your data in accordance with Art. 21 GDPR (DSGVO in German). Please send the revocation of your consent or objection by e-mail to the following address mm-server[at]inf.uni-tuebingen.de or by post to Methoden der Medizininformatik, Prof. Dr. Nico Pfeifer, Sand 14, 72076 Tübingen, Germany.

Right of appeal to a supervisory authority

In accordance with Art. 14 and in conjunction with Art. 77 20 GDPR (DSGVO in German), you have the right of appeal to a data protection supervisory authority if you believe that the processing of your data violates the GDPR (DSGVO in German). The competent supervisory authority is the one, in which our company has its headquarters.

Right to an effective judicial remedy against the person responsible

According to Art. 79 GDPR (DSGVO in German), you have the right to an effective judicial remedy if you are of the opinion that your aforementioned rights have been infringed as a result of processing  your data either by us or a commissioned contractor in a way that does not comply with the requirements set forth in the GDPR (DSGVO in German).

Liability and right to compensation

In accordance with Art. 82 GDPR (DSGVO in German), you are entitled to damages against us or the commissioned contractors us if you have suffered material or immaterial damage as a result of a violation of the GDPR (DSGVO in German).

Changes to the privacy policy This privacy policy will be updated to adhere to new legal requirements or significant changes to the functional scope of our websites. Therefore, we recommend that you read our privacy policy at regular intervals.

 

Last update: 24.04.2019



Personal Information and Access

Data Source Reason Handling Access Disposal Consent Obtained Subject over 13 Mission Critical Data Personal Data Sensitive Personal Data
Name and Email Adress Account generation or Guest submission Auxillary for processing your data and contacting you after results are calculated or in event of an error We store the data securely in our database which only the web-rMKL administrators have access to. NK, BR, MH true true true false true false
Job Execution Data (parameters, submission name, upload time) Use of the service Required for processing your data. We store the data securely in our database which only the web-rMKL administrators have access to. Will be automated deleted after 30 days. NK, BR, MH true true true true false false
User Uploaded Data Use of the service Required for calculating your submission. Immediatly after running successful your submission your uploaded files will be deleted. In case of an error your uploaded files will be deleted after max. 24 hours. NK, BR, MH true true true true false false
Results Use of the service Generated from your uploaded data. We store the data securely in our database which only the web-rMKL administrators have access to. Will be automated deleted after 30 days. NK, BR, MH true true true true false false

NK: Nicolas.Kersten[at]informatik.uni-tuebingen.de
BR: Benedict.Roeder[at]student.uni-tuebingen.de
MH: Marius.Herr[at]informatik.uni-tuebingen.de